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HR / Academic Coordinator Job in Austin, TX at University of Texas at Austin – 4.2

Job Posting Title:
HR / Academic Coordinator

Hiring Department:
Department of Mathematics

Position Open To:
All Applicants

Weekly Scheduled Hours:

FLSA Status:

Earliest Start Date:
Jul 01, 2022

Position Duration:
Expected to Continue


Job Details:
General Notes

Provide high level Human Resources assignments and processing. Manage all HR processes for student academic hiring and employment. Work with front office reception staff to organize, improve and streamline office support needs. Serve as a back-up to other staff for Workday, Define processing as needed.


Provide high level Human Resources assignments and processing. Manage all HR processes for student academic hiring and employment.


Human Resources: Each semester responsible for business processes associated to hire. change job, rescind, and end student assignments (Teaching Assistant (outside department hires, Undergraduate Course Assistant (UGCA), Undergraduate Graders, and work studies in Workday. Assist students with human resource and payroll related issues including visa renewal, payroll, tuition payments, I-9s, Social Security, background checks and other duties as applicable

Internal Communications: Modernize, streamline, and implement improvements to enhance processes, Outreach, and create efficiencies. Includes developing procedural documentation, updating orientation and application materials, website updates, and organizing data/files to ensure compliance with records retention and program policies and requirements

Visitor Logistics: Point of contact for visitors, including securing travel and accommodations, expense reimbursements, visiting VISA requirements

Events Planning: Support internal conference events planning, including securing lodging, event rooms on campus, event registration, and other event needs as identified by Faculty or Administrative Staff

Other: As needed, serve as the back-up to Undergraduate and Graduate. Coordinators. At the direction of Assistant Director, Assist in department assignments, tasks, or duties outside of the regular job duties

Required Qualifications

Bachelor’s Degree

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Workday, Define; strong excel skills, excellent customer service skills

Salary Range

$55,000 + depending on qualifications

Working Conditions

Typical Office Environment

Work Shift

M-F, 8am – 5pm, flexible, with remote work capabilities

Required Materials


3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

About the Company

Company: University of Texas at Austin – 4.2

Company Location:  Austin, TX

Estimated Salary:

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About University of Texas at Austin - 4.2