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Student Administration Officer Job in Mildura VIC at Schools (Government) –

Job Description

Location: North West Region | Mildura

Job type: Full time / From 28/03/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1269723

Selection Criteria

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.


Attendance during the school vacation period for this position is not required. The position is 48/52

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Dimensions of Duties

Co-ordinate, organise and determine work priorities within a work area

Ensure the efficient operation of a work area

Obtain cooperation amongst staff within the work area

Supervise the performance of tasks

Communicate and liaise with school staff to foster cooperation.

appropriate recording of payments and receipts

Support Human Relations processes by:
Coordinate the preparation of school circulars and other routine school communication

Ensure confidentiality of records is maintained

Manipulate data/information and prepare documentation/basic reports from Cases21

The Student Administration Officer will be directly accountable to the Business Manager

Oversee office operations to provide a range of administrative support functions for the Principal, Assistant Principals and teaching staff.

Manage the school’s records systems including computerised records on Cases21 and Compass.

Supervise Education Support staff to provide administrative assistance where required and first aid support.

Student Administration

Coordinate the accurate processing of student admissions, registrations, enrolments and transfers.

Coordinate the accurate processing of data collections – Census, NCCD, survey in line with DET requirements.

Coordinate the preparation and distribution of school documentation – including staff/ parent handbooks, school newsletter, school notices, enrolment packages, promotional materials.

Provide administrative support for school reporting.

Provide administrative support for school events – including parent/student/teacher interviews, open sessions, prep transition.

First Aid and Medical Needs

Ensure systems are in place to effectively respond to a medical emergency.

Ensure first aid room is adequately staffed, supplied and cleaned.

Ensure student medical needs are identified and an up-to-date medical management plan is in place.

Organise professional Development for appropiate staff in First Aid, Anaphylaxis and Diabetes Management


Accounts Receivable – receipting. Prepare and process CSEF, SSR, CentrePay applications. Ensure a system is in place for accurate receipting and banking.

Coordinate purchasing and ordering of consumables, stationery, back to school supplies. Maintain a system for stock control.

Human Relations

Assist Leadership with the daily organisational diary, including CRT bookings and recording staff absences.

Student Wellbeing

Provide admin support for PSD Coordinator, Wellbeing team – attendance, etc

Ensure system in in place to monitor head lice across whole school

Occupational Health and Safety

Emergency Management team. Office contact.

Liaise with leadership and emergency authorities as appropriate.

Further Duties

Assist Business Manager as required

Undertake training relevant to job (CASES workshops, End of Year, etc)

Undertake annual Performance & Development review and attend ESS meetings.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Other Information

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Mildura West Primary is an exciting school. Our students really do have an active role in their education. Parent participation is promoted through regular communication and an “open door” policy. Teachers, parents/carers and students, work together to ensure a quality education is provided for all. Resilience, Respect, Excellence and Pride are the school values which are truly kept “alive” each day.

Our school, established in 1922, is one of the largest state primary schools in the Mildura Rural City Council. We have approximately 400 students, with many nations represented. We celebrate our diversity and the richness it brings to our school community.

Mildura West teachers are always learning because they want to be the very best teachers possible. They read professionally and every week they collaborate in highly effective Professional Learning Teams. They learn with and from each other, engaging in regular classroom observation, giving and receiving feedback. They plan together, ensuring the curriculum is robust and differentiated. Our experienced and talented teachers coach their colleagues, building the capacity of all staff.

Our School is very proud to be part of the International Baccalaureate Primary Years Program. The IB aspires to help schools develop well-rounded students with character who respond to challenges with optimism and an open mind, are confident in their own identities, make ethical decisions, join others in celebrating our common humanity and are prepared to apply what they learn in the real-world, complex and unpredictable situations.

We focus on the core areas of literacy and numeracy but we also equip our students for the 21st century. We do so by teaching our students to understand themselves as learners. They learn what effective learners do and how to manage their own learning. Our students learn to collaborate, to work independently and to be critical thinkers. They are also taught to be ethical, critical users of ICT (Information and Communications Technology). Children in grades three to six use I-pads to enhance their learning. Our environmental programs are outstanding, receiving many awards at local, regional, state and national levels.

The International Baccalaureate offers high quality programmes of international education that shares a powerful vision. IB learners strive to become inquirers, knowledgeable thinkers, communicators, principled, open-minded, caring, risk-takers, balanced and reflective. These attributes represent a broad range of human capacities and responsibilities that go beyond the intellectual development and academic success.

The school has 31 teachers equivalent to 28 fulltime positions, 3 Principal class staff members, 2 Primary Welfare Officers and 17 Education Support staff whose time fraction equates to 11.5 fulltime positions.

About the Company

Company: Schools (Government) –

Company Location:  Mildura VIC

Estimated Salary:

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About Schools (Government) -