Supervisor, Data Services

Division / Department: Data Services / Operations
Reports To: Manager, Operations - Arizona
Position Classification/ Type: Full-Time, Exempt / Salaried
Location: Remote - Arizona Virtual Tech Academy (Arizona Only)

About Us

Stellar Virtual is a dynamic and rapidly growing Texas-based virtual company in an emerging space of innovation in education. Our mission is empowering families and unleashing potential. We serve parents of K-12 students who are unhappy with their current school or need an at-home/flexible learning environment. We offer tailored teaching we call uBu! that enhances the strengths of each unique student. Our School of One approach ensures that we are responsive and build relationships so that our students and families receive the time and attention they need. We believe in Education with Destination and provide each child with foundational skills for future planning.

Our Promise
A high-quality virtual school empowering families with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission
Empowering Families. Unleashing Potential. 

Our Culture & Values

• Kids First, Always!
  • Our actions, decisions, and behaviors are always grounded by what is best for kids.
• Respect
  • Assume positive intent with our students, families, and colleagues.
• Create, Collaborate, and Communicate
  • Demonstrate the skills we want our students to learn.
• Make Your Motion Matter
  • Prioritize, focus, and support company goals.
• Go the Extra Mile
  • Customer Service is everyone’s job.

Technology Aspect
To establish a clear duty of care, Stellar Virtual and its affiliates require all employees to cover the costs associated with acquiring and providing the equipment (i.e., computers, internet service, telephone, home office setup, etc.) associated with virtual employment.

Position Overview

As a Supervisor of Data Services at Stellar Virtual, you will play a key role in managing and optimizing data-related processes to ensure accuracy, efficiency, and compliance. You will lead a team of skilled data analysts and specialists: overseeing their day-to-day activities, providing guidance, and fostering a collaborative and results-oriented work environment. Primary responsibilities will involve ensuring compliance with state and federal reporting deadlines and maintaining accurate student records.

Essential Position Functions

• Coordinate the collection, integration, and formatting of all data required for submission while ensuring strict adherence to state-based Data Standards.
• Collect, format, and enter all student data into the Student Information Systems (SIS).
• Conduct thorough data edits, generate reports, and perform verification checks to maintain the highest levels of data accuracy.
• Distribute edits and reports to relevant staff for analysis, verification, and correction, ensuring data integrity.
• Verify submitted data promptly and address any necessary corrections to maintain compliance.
• Control and validate district student identification numbers and state numbers for accuracy.
• Maintain student management system parameters for the District, ensuring comprehensive and accurate student data.
• Manage student records meticulously according to company guidelines.
• Facilitate the student enrollment process, transitioning from registration approval to enrollment in PowerSchool.
• Process new student records, including transcript requests, cumulative folder setup, and accurate data entry into databases.
• Handle requests for student information with professionalism and confidentiality.
• Assist counselors with student enrollment, withdrawals, transfers, and records processing, ensuring a seamless administrative process.
• Support school administration and counselors in preparing reports and student data information, delivering accurate and timely insights.
• Monitor student daily attendance diligently and report possible truancy concerns promptly.
• Track, review, and follow up on student leavers continuously to ensure student success and retention.
• Provide comprehensive training and support to staff responsible for state-required data processing, fostering a knowledgeable and capable team.
• Stay updated on information from the Arizona Department of Education, sharing pertinent updates and insights with relevant staff.
• Attend regional workshops, actively participate, and disseminate essential information internally.
• Stay informed about Arizona school funding regulations, ensuring accurate capture of student information and coding for District WADA to maximize student funding.
• Ensure strict compliance with all state and federal deadlines, adhering to policies established by federal and state law, State Board of Education rules, and local Board policy.
• Compile, maintain, and file all required reports, records, and documents both physically and electronically.
• Perform other duties as assigned, exhibiting adaptability and a willingness to contribute to various aspects of data services as needed.
  
  

Required Skills, Knowledge, and Abilities

• Previous experience with data entry management, demonstrating a high level of proficiency and accuracy.
• Exceptional proficiency in using personal computers and various software applications, including database development tools.
• Outstanding communication skills, both oral and written, enabling effective interaction with colleagues, parents, and families.
• Strong time-management skills, attention to detail, and the ability to work independently while maintaining meticulous and auditable records.
• Extensive experience with computer-based programs, including but not limited to Excel, Google Drive, Hangouts, Zoom, and the Microsoft Office Suite.
• Minimum of 3 years of experience in a similar capacity within a school setting, demonstrating a deep understanding of data management principles and best practices.
  
  

Education & Certification Requirements

• High school diploma or equivalent required.
• A bachelor's degree in a relevant field is preferred.

Available Benefits

• Medical Insurance (HMO and PPO)
• Dental Insurance (PPO)
• Vision Insurance (PPO)
• Health Savings Account
• Retirement Savings (401k and Roth IRA)
• Generous Paid Time Off (PTO)
• Disability (Short and Long-Term)
• Employer-Paid Life Insurance ($25,000)
• Company-Paid Holidays (10 Paid Holidays Year-Round)
• Nectar Employee Recognition Incentives

EEO Statement: At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Stellar Virtual participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

At-Will Notice: Employment with Stellar Virtual will be on an at-will basis. As such, this position description is not a contract or guarantee of employment for a definite amount of time.