Team Lead, Special Programs Review

Division / Department: Marketing & Registration / Operations
Reports To: Manager of Marketing & Registration, Texas
Position Classification/ Type: Full-Time, Exempt / Salaried
Location: Remote - Texas Virtual Schools (Texas Only)

About Us

Stellar Virtual is a dynamic and rapidly growing Texas-based virtual company in an emerging space of innovation in education. Our mission is empowering families and unleashing potential. We serve parents of K-12 students who are unhappy with their current school or need an at-home/flexible learning environment. We offer tailored teaching we call uBu! that enhances the strengths of each unique student. Our School of One approach ensures that we are responsive and build relationships so that our students and families receive the time and attention they need. We believe in Education with Destination and provide each child with foundational skills for future planning.

Our Promise
A high-quality virtual school empowering families with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission
Empowering Families. Unleashing Potential. 

Our Culture & Values

• Kids First, Always!
  • Our actions, decisions, and behaviors are always grounded by what is best for kids.
• Respect
  • Assume positive intent with our students, families, and colleagues.
• Create, Collaborate, and Communicate
  • Demonstrate the skills we want our students to learn.
• Make Your Motion Matter
  • Prioritize, focus, and support company goals.
• Go the Extra Mile
  • Customer Service is everyone’s job.

Technology Aspect
To establish a clear duty of care, Stellar Virtual and its affiliates require all employees to cover the costs associated with acquiring and providing the equipment (i.e., computers, internet service, telephone, home office setup, etc.) associated with virtual employment.

Position Overview

The Lead Special Programs Review Specialist will be responsible for reviewing academic records during the registration process to ensure students are appropriately placed in grade levels based on their prior academic records and transcripts. Additionally, this role will be tasked with following up with parents and school districts, as necessary, to acquire any missing information required for the complete enrollment of students across Special Education environments in Texas. The Lead will also support team needs and take part in training for employees and contractors. 

Essential Position Functions

• Articulate the school's mission and vision to ensure a common understanding among stakeholders.
• Effectively communicate with parents and teachers regarding enrollment requirements, grade level placement, and academic expectations.
• Assist in processing enrollment approvals by reviewing academic records, such as report cards and transcripts, to determine eligibility and proper grade-level placement.
• Monitor daily student enrollments to ensure timely approval of the required records.
• Ensure the academic review process is efficient and meets enrollment criteria.
• Communicate with parents and school districts to obtain any missing academic records needed for enrollment.
• Assist in collecting academic records for final review and approval.
• Maintain confidentiality on all job-related matters.
• Provide information to parents about school policies and procedures.
• Communicate and promote high expectations for student performance and behavior.
• Participate in establishing and maintaining a positive school climate.
• Effective communication with students, parents, staff, and the community.
• Understand and support the Stellar Virtual mission and values. 
• Assist with State Testing during testing seasons, as needed
• Perform other duties as assigned.
  
  

Required Skills, Knowledge, and Abilities

• Strong organizational and time management skills
• Experience using internet search engines for research projects and training
• Proficiency in using a student information system and/or other types of databases
• Excellent written and verbal communication skills
• Proficient in Zoom, Google Workspace, PEIMS, LMS, MS Excel, MS Word, and Outlook
• Successful completion of the required background check
• Proficient in reading required ESL/EB/ELL/Former/Monitored records and related documentation
• Proficient in reading Special Programs documents to include IEP, FIE, REED, 504, and GT paperwork
  
  

Education & Certification Requirements

• Preferred Bachelor’s degree in Education, Communications, or a related field.
• Experience in working with students, parents, and educational agencies.
• Background in student enrollment, academic advising, and related fields.
• Special Programs, Special Education, Special Education & ESL Clerk or Coordinator experience preferred
• Bilingual preferred, but not required

Available Benefits

• Medical Insurance (HMO and PPO)
• Dental Insurance (PPO)
• Vision Insurance (PPO)
• Health Savings Account
• Retirement Savings (401k and Roth IRA)
• Generous Paid Time Off (PTO)
• Disability (Short and Long-Term)
• Employer-Paid Life Insurance ($25,000)
• Company-Paid Holidays (10 Paid Holidays Year-Round)
• Nectar Employee Recognition Incentives

EEO Statement: At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Stellar Virtual participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

At-Will Notice: Employment with Stellar Virtual will be on an at-will basis. As such, this position description is not a contract or guarantee of employment for a definite amount of time.